Why learning word division is important.
Most business writing today uses a "ragged right" margin, meaning that the text does not line up evenly at the right margin.
The purpose of this lesson is to equip you with the necessary skills to handle proofreading for word division occurring at a variety of line endings.
Word processors do their best to divide words at the right margins, but sometimes they divide words in ways that make it difficult for readers to identify the words. This lesson contains general principles that will help you divide words at the right margin while remaining clear and correct.
- thro-
ugh - bri-
be - cau-
ght
- through
- bribe
- caught
- Always leave at least two letters before the hyphen and three letters after the hyphen.
- If the word has fewer than five letters, do not divide it.
- al-
so - a-
typical - mani-
ac
- also
- atyp-
ical - ma-
niac
EXAMPLES
- NA-
ACP - AFL-
CIO - does-
n't - $3-
billion - 4,395,-
293
- NAACP
- AFL-CIO
- doesn't
- $3 billion
- 4,395,293
Some words must stay together on a line or page. If you must start a new line, move everything to the new line. Do not separate the parts of a date, someone's name, or addresses. Do not divide a person's first name or last name.
EXAMPLES
- January 3,
2001 - Dr. Arthur
Freemont - Baton Rouge,
Louisiana - Antoin-
ette - 43 West Piedmont
Avenue
- January 3, 2001
- Dr. Arthur Freemont
- Baton Rouge, Louisiana
- Antoinette
- 43 West Piedmont Avenue
Many words must be read together to make sense. Dividing them may confuse the reader. If you do not have room on a line, move all of the words that must stay together to the next line.
EXAMPLES
- 9:00
a.m. - Chapter
23 - page
16
- 9:00 a.m.
- Chapter 23
- page 16